RRSC Board Meeting ~ February 19, 2008

Called to order:  7:18 pm 

Present:  Bobbi Schroeder, John Moore, Matt Geisel, Tracy Burton, Ed Primaveri, Shane Huff, Lance Himmelberger, Bernadette Gabrys, Cathy Awe

President’s Report [Matt Geisel]:   

• Motion to approve minutes by Bobbi and seconded by Tracy.
• Next NWRGSL meeting Mar 11
• We need to make sure we have MAXIMUM attendance at the next several league meetings.  Important votes are happening in the next few meetings.
• Hot topic at the last meeting is how NWRGSL assigns and awards its 3 tournaments. 
• Talked about 3v3 – need to put in place a committee now for the purpose of beginning now the planning for the summer program. 
• Spring season – Schedule has been mailed out to all coaches. 
• eTravel has changed how teams participate in a tournament. 
• Communication with coaches is important.  Encourage them to read their e-mail.  As a club, we have tried to be very proactive in spreading information. 

Vice President’s Report [Bobby Casey]:  not present

Secretary’s Report [John Moore]:
Nothing to report

Registrar’s Report [Dawn Dal Porto]:   not present
In Dawn’s absence, Bernadette shared the following:

• There are a lot of coaches who aren’t getting their transfer and release player papers
• We are getting kids placed on teams.  There are a few kids who we are still trying to get on a team. 
• Idea to have Chris Montoya (head referee) to have all the last minute player cards and coaches can pick them up at the Loma Colorado field Saturday AM. 
• Need to explore Bernadette and Connie having more privileges on the registration system. 

Treasurer’s Report [Bobbi Schroeder]:

• Taxes are done.  All W-9’s have been issued and most have been distributed. 
• Present balance $53,314.38 in the account. 
• NWRG is reimbursing us for referee reimbursements
• Matt Geisel was awarded the responsible coaches award by US Soccer and a story was in the Rio Rancho Observer. 

 
Head Referee’s Report [Chris Montoya]:  not present

Director of Coaching’s Report [Shane Huff]:

• Enhancements to Age Group Training Nights – We have build up an impressive coaching staff.  We will have one coach for every 2-3 teams.  We also have 14 high school players (some state champs) who will help keep younger players engaged—to be role models for the kids. 
• Want to work a pilot program for teams who can’t make the Age Group Training Nights.
• Youth Module 1 (U6/U8) right around the corner:  Feb 23, 2008
• In the future, we hope to be able to host and teach this training within our club.
• E-license: April 26-27, 2008 (tentative)

Field Manager’s Report [Tracy Burton]:

• New equipment on order
• Corner flags
• Large first aid kit
• Fields were laid out last night by Jerry Martin and will be painted this next week. 
• Talked about enticing people to come out and help setup
• For each time a parent shows up, they could get $5 off next years registration. 
• We could use 4 volunteers in the morning and 4 volunteers in the afternoon.
• Haven’t yet gotten goals back from the Clash. 
• Condition of fields at Loma Colorado is not good.  There are large wood chips that were spread around the entire field.  Need to talk to City. 

Commissioner #1 – Practice Field Scheduler [Walter Gabrys]: not present

Commissioner #2 – Public Relations/City Liaison:  Position Vacant

Commissioner #3 – Communications [Jeda Farris]:  not present

Commissioner #4 – Picture & Events Coordinator [Lance Himmelberger]: 

• Working with Accolades for the trophies.  Trying to keep the business in Rio Rancho. 
• Need team rosters so we can put together our order.

Commissioner #5 – Website Coordinator [Edward Primaveri]: 

• Working on integrating League-one with other website enhancements. 

Commissioner #6 – Volunteer Coordinator [Cathy Awe]: 
Nothing to report

Commissioner #7 Report:  Position Vacant

Old Business

• In-Kind improvement at Loma Colorado with City:
• If we keep the snack bar to 10x12, no water and no BBQ, we won’t need any building permits. 
• Shooting for being built by late March.
• Offer the operation of the snack bar to RRSC teams.  
• Need to set guidelines for what to stock and what to charge
• Emergency Action Plan – still working on it. 
• Field first aid kit and banners
• Uniforms are coming along. We have upgraded to a nicer jersey for the same price. 
• Mayor’s Ball / Rio Rancho Community Foundation Grant – We need someone to take the lead on writing the grant.

Motion to adjourn by Lance.  Seconded by Bernadette. 

Meeting adjourned at 8:17 pm